When is an official receipt required in liquidating clothing allowance?

Accounting 101

Sender: Good day! Our agency is a GOCC and the authorities are telling us to “Liquidate” our Uniform and Clothing Allowance.

We are mandated to send receipts equivalent to 6k for the approval of our benefit. Official receipt po issued by BIR, galing sa pinagbilhan ng uniform.

Tama po ba na gawin ito or enough na po yung payroll namin to support the expense?

If possible, please give me links or memos for me to show them po. Thanks and God bless!

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