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Ano pong mga agencies ang nageebudget at engas at the same time? Baka pwede pong magbenchmark kasi plano po ng agency namin na gumamit na rin ng ebudget system..engas lng kasi ginagamit nmin ngayon. (cai)
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Mam Myrtle Grace. Sa umpisa mahirap talaga. Nahihirapan din kami initially pero ang iniisip nanin with my staffs in the unit is that this is for the long term solution. There should be pain for gain.
Undeniably, migration of data from the legacy (manual) system to the new solution is the most time-consuming part of any software implementation. But unfortunately, it’s a necessary part of the process.
During the simulation of the eNGAS system on the training attended by us in the COA Central Office, we were cautioned already and it was stressed out by the Resource Speakers that the most challenging part in the implementation of the eNGAS is the “establishment of the beginning balances”, which will be the content of the first journal entry voucher (JEV) to be inputted to the eNGAS system, since we are required to prepare subsidiary ledgers (per employee, per creditor, per item, per project, etc.) for each real account as reflected in the financial statements generated using the manual accounting system before it can be migrated to the eNGAS system. Each debit and credit entry in the first JEV has a corresponding SLs underneath. More so, the establishment of beginning balances is done per fund category and not on per cluster.
Sa aming case din Mam, mahirap sa umpisa. We maintained 4 fund clusters in our agency and these fund clusters are composed of 8 fund categories. We need to segregate the balances per fund category since the establishment of beginning balances will be per fund category. Mahirap Mam since we have 80 real accounts per fund category and since 8 ang fund categories namin, we will be preparing utmost 640 Subsidiary Ledgers. These SLs in excel format will be used in migrating the data to the eNGAS system using the eNGAS Data Build Up Software nila. Inuuna ko ang pinakamalaking pundo during the implementation which is the FC 01 para kung successful ako sa pinakamahirap na pundo is kaya ko na ang remaining na 7 fund categories. When I was preparing the first JEV in FC 01 to establish the beginning balance, naabutan ako hanggang alas syete nang umaga before ko natapos ang first JEV using the eNGAS. Nakakapagod siya Mam pero fulfilling once matapos mo. Mabilis ang eNGAS in terms of report generation. Puro ka nalang kasi “recording’ sa JEV after that system na ang gagawa ng SLs, Financial Statements, Trial Balances, etc. Maganda siya Mam na system compared to excel na gagawa ka pa ledger, trial balance, everything manually. System na ang gagawa ng depreciation schedule, prepayment schedule, amortization schedule. Siya na lahat sa computation niyan and siya na rin nag mimaintain ng ledger for the PPE, Supplies, etc.
Kaya niyo iyan Mam. Dumaan rin ako niyan na nagdadalawang isip if ipagpatuloy ang eNGAS. But I made the right choice. And now, we are already reaping the convenience it brings. Target namin is iwasan na ang magdamagang bisyo during the year end closing. Sa manual kasi is halos wala na kaming tulog para mahabol lang ang February 14 na deadline.
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Dpwh version 2 of engas and ebudget.
It can generate financial statements per fund category, per fund cluster or consolidated.
kami po gumagamit ng engas and ebudget… -PRRC
Myrtle Grace Yes. eNGAS is really helpful. Since the software is free, the only cost to be shouldered by the agency are for the trainings and IT infrastructures (e.g. server). Please visit this link to download the application form: http://gas.coa.gov.ph/eticket/
We have had our training for eNGAS and eBudget Systems in COA Central Office last March 2018 and we have successfully implemented the system in our agency only in May 2018.
Time to bid farewell to the do-it-yourself manual accounting processes and its time now to pamper your eyebags.
These are the salient features of the systems:
🗓Compliant with the Government Accounting Manual and UACS.
📘Only one journal will be maintained, the General Journal. No more Check Disbursement, Cash Disbursement, ADA Disbursement, Cash Receipts Journals.
📙The JEVer’s intervention is only up to recording (journalizing) using the transaction templates. No more manual posting to Ledgers prior preparation of Trial Balances. Goodbye multiple worksheets, then start missing plus (+) key and autosum.
📗Prior automatic posting to the Ledger, the Accountant can view all the JEVs pending for review and approval.
📘The system automatically maintains subsidiary ledgers of cash accounts (Collecting Officer, Casn in Bank-LCCA, LCTD, MDS, National Treasury), Cash Advances, Inventories per item, Accounts Receivable, Accounts Payable, Due to Other Funds, Due to NGAs, Due to BIR, Due to PhilHealth, Due to Pag-IBIG, Construction in Progress, Other Payables, Property, Plant and Equipment (PPEs), real accounts, everything, per employee, per student, per creditor, per supplier, etc.
📙Schedule of Depreciation, Amortization and Prepayments will be done and can be generated by the system, anytime.
📗Upon inputting the PPEs, the property numbers and the Accountable Officers to whom these PPEs were issued are already required thereby making the reconciliation of the Supply and Accounting Records easier.
📘System uses weighted average method in the valuation of the inventory. You can also set economic order quantity (EOQ) to prompt the Supply Officer for the inventories needing replenishment.
📙It can monitor and generate report of income and expenses per responsibility centers (office,unit,division,college,etc.)
✔It can generate Unadjusted Trial Balance, Pre-Closing Trial Balance, Post Closing Trial Balance, Complete Set of General Purpose Financial Statements (Statements of Financial Position, Financial Performance, Cash Flows, Changes in Net Assets/Equity) except for the SCBAA and Notes to Financial Statements per fund cluster, authorization, fund category.
🎯It automatically maintains Supplies Ledger Card, Property Ledger Card, etc.
The only challenge is in the establishment of the beginning balances, the first JEV to be inputted to the system, to be taken from the latest financial statements generated from the manual system since you are required ,ideally, to prepare all the subsidiary ledgers in excel format and with required formatting which will be used in the importation of balances. But this requirement is just DOABLE.
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Hello po. Okay naman po ba ang eNgas? Manual / Excel lang po kasi ngaun, plan po namin mag eNgas na next year. Salamat po 🙂