When do you record obligation?

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Can you record obligation even if goods are not yet delivered or services are not yet rendered?

For instance, contract for security and janitorial service, do you obligate the whole amount of contract upon approval of the contract or obligate only that pertains to the monthly cost of the contract which have already been rendered?

According to the DBM:

Obligations are liabilities legally incurred and committed to be paid for by the government either immediately or in the future.

Disbursements refer to the actual withdrawal of cash from the Bureau of the Treasury due to the encashment of checks issued by agencies and payment of budgetary obligations.

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16 Comments on “When do you record obligation?”

  1. upon perfection of the contract or PO.. nakalagay sa PO yung BUR/OBR information.. tapos kailangan ma identify lang kung due and not yet due ang obligation para marecord sa accounting as payable or retain lang sa budget as obligation amd put lang notes to FS.. correct me if i’m wrong 🙂

  2. we assign obligation upon approval of the contract for cost of mobillization but temporarily accounted as advances, actual obligation is record for cost of deliveries and progress billings. Issuance of an ObR is just an authority to incur obligation. it may be issued for the whole contract amount to earmark fund for the purpose. PRs are merely controlled to ensure that we are working within the limits of the budget. excess of obligations may be adjusted correspondingly larer or adjusted for increases within the limits.

  3. kapag may contract na po. dapat reserved na ang funds dahil pumirma na ang agency ng contract assuring funds are available for payment once service is rendered or materials are delivered

  6. We must obligate first before the delivery of goods and services.

  7. In my opinion we obligate with the PR or prior to publishing/posting procurements, for that will become the basis of our ABC. Anyway theres a COA guidelines to adjust the amount obligated earlier to conform with the actual contracted obligation.

  8. Bsta may commitment may obligasyon. Kaya wag mangangako kung di kayang panindigan 🤣

  9. No. We only record goods delivered and services rendered to become valid obligations.

  10. In my opinion, Dapat goods delivered and service rendered na… Kasi in the end..hihingian kadin ni coa ng valid documents to support the obligation recorded…

  12. Obligations arising from contracts can be recognized as soon as they are perfected. 😊. The question now is, when is a contract perfected or given force in the course of government operations?

  14. Upon signing of Contract or issuance of notice of award, or to proceed, which ever is applicable.

  16. I dont know how to explain it in theories. But i will give an actual situation.

    When it comes to services like security services, labor & wages, salaries we obligate when there is an actual service rendered based on the DTR.

    For infra project, we obligate the entire contract amount when there is an approved contract. Which means there was no accomplishment yet at that time. Pero ino obligate na natin.

    When it comes to equipment & supplies, we obligate when there is an approved Purchase Order although there is no delivery of goods yet.
    Upon delivery of goods dun pa lang gagawan ng voucher for payment.