Is a Sales Invoice a Proof of Payment?
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If the seller is engaged in the sale of goods or properties, it will need to issue a Sales Invoice when the goods are sold to the buyer, whether cash or on credit. If the sale was on credit, the seller will then issue a collection receipt upon receipt of cash from the buyer. If the sale was paid on cash, a Cash Invoice is enough. Under BIR Revenue Regulation No. 18-2012, a Cash Sales Invoice or Cash Invoice fall under the definition of Sales Invoice.
What about an Official Receipt? Is it a Proof of Payment?
Find out here: https://gabotaf.com/2018/06/04/what-is-the-difference-between-a-sales-invoice-and-an-official-receipt/
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Government Accountants, Budget Officers, Treasurers and Auditors’ Forum
Collection receipt and cash invoice are just a supplementary documents? As far as I know, supplier still need to issue an OR/SI aside from the supplemnetary documents (i.e Cash invoice, collection receipt.etc)
It’s the Municipal or City Treasurer that requires OR as they release the check but as a Municipal Accountant I understand sales invoice is accepted as official doc to support payment for goods.
It’s important for us to be knowledgeable on this matter. But remember, we are dealing with different suppliers. These supplier are sometimes guided by misleaded CPAs and BIR officers/staff and being given an erroneous trading documents. We are force to be flexible/adaptive not to complicate things.
Paulo Abayari San Pedro, Paula Palma, Maria Luz Resare